How to Grant Permissions for Co-Worker to Edit your Calendar

1. Open Outlook
2. Go to the Calendar section using the button on the lower left hand side of your screen that looks like this –
3. Once on the Calendar page things begin to differ depending on the version you have; please follow the images that match what you see on your screen. If you Calendar bar looks like image 1 – Follow the next steps. If it looks like image 2 – Skip to step 8
   1. Outlook Calendar Menu Bar from native desktop –
   2. Outlook Calendar Menu Bar While Connected to the Cloud –
4. To add someone to your Calendar while on the native desktop we want to select “Calendar Permissions”
5. From there we need to add the User that you are trying to grant permissions for. Click on “Add.”
6. Once you select “Add” a new window will pop up – this is where you will search for the User you are trying to grant permissions to. First you will want to search using the search bark marked number 1. Then click on the name of the User you are trying to add and select “Add” marked number 2. Once their name pops up in the add bar select “OK”.
7. Now we need to select the permissions for the User that we are trying to add. Select the User’s name and it should highlight with a gray bar – Number 1. Then we can select the “Permission Level” – number 2. If you want them to be able to manage your entire calendar select Editor – you can also customize the permission as you see fit. Finally you will select “Apply” – number 3. At that point the User in question should now have editing rights to your calendar.
8. Now for the cloud version of Outlook – To add someone to your Calendar while on the cloud, look to the right of the Calendar Menu Bar, we want to select “Share” – Number 1. Select the Calendar you want to grant access to – it will appear under the corresponding email address – and select “Calendar” – Number 2.
9. From there we need to add the User that you are trying to grant permissions for. Click on “Add.”
10. Once you select “Add” a new window will pop up – this is where you will search for the User you are trying to grant permissions to. First you will want to search using the search bark marked number 1. Then click on the name of the User you are trying to add and select “Add” marked number 2. Once their name pops up in the add bar select “OK”.
11. Now we need to select the permissions for the User that we are trying to add. Select the User’s name and it should highlight with a gray bar – Number 1. If you want them to be able to manage your entire calendar select “Can Edit” – Number 2. Finally you will select “Apply”. At that point the User in question should now have editing rights to your calendar.
    • There is a bonus feature here that can also be selected. Delegate will allow the User whom you are granting permissions be able to RSVP you for meetings and create meeting invites.

That is it you should be all done from there. If the person you are granting permissions to needs to add the calendar have them take a look at the KB for Adding Outlook Calendars.